(The information is subject to change)
What is the Japan Fair? Is it the same as the Aki Matsuri?
The Aki Matsuri was a beloved event that was carried out by the non-profit organization the Eastside Nihon Matsuri Association (ENMA) for 19 years, led by its husband and wife team, Mr and Mrs Tom Brooke, and a full-time base of dedicated volunteers. As of 2016, ENMA has retired as a working non-profit, leaving behind a strong community legacy and many warm memories. As such, the Aki Matsuri no longer has the manpower and core support to continue on every year as it once did. However, because it is such a well-loved community event, a new volunteer team decided to carry on the cultural festival legacy – newly named ‘Japan Fair’ – as a smaller community fair that can be managed and carried out each year by a new volunteer team.
Japan Fair will continue to nurture and promote the traditional and the modern cultural arts of Japan, welcoming back all the regulars who consistently participated in the Aki Matsuri, while also striving to share some new trends in today’s Japan.
Why will the Japan Fair be at Meydenbauer Center?
Where the Aki Matsuri had the support of a 300 volunteer strong base as well as a full-time staff to get the event off the ground each year, Japan Fair has a smaller team to work with. That means some aspects of organization needed to be streamlined and delegated to carry out the event. By having Japan-Fair at a self-contained convention center such as Meydenbauer, much of the set-up and manpower is provided by the event venue staff.
After inspection of multiple venues, Meydenbauer Center is the most cost effective location for our requirements.
We are looking forward to building a stronger partnership with Meydenbauer Center for greater success this year.
Is the Japan Fair a non-profit event?
Yes. In 2016 Japan Fair operated under the umbrella of the non-profit organization ENMA, and in 2017 it will operate under a different community non-profit, the Hokubei Hochi Foundation.
The newly formed organization that will continue to run Japan Fair in the future has applied for non-profit status with the IRS and is awaiting review.
How can I get updates about the Japan Fair 2017?
Who can I contact when I have questions about Japan Fair?
Email inquiries to the Japan Fair Team at: firstname.lastname@example.org
Is there an admission fee for Japan Fair?
No. Japan Fair is a completely free event! We are so thankful for the generosity of donors, sponsors, and local culture and government grants that allow Japan Fair to be free for the entire community.
Where can we park? Is parking free?
Yes, Japan Fair offers free parking at Meydenbauer Center. All those who donate help make this possible! Please see this site for more information on parking at Meydenbauer Center.
If the garage is full, overflow public parking is available at the nearby Bravern lot on 110th Ave. NE. Visit any of the Bravern shops to have your parking ticket validated for free before leaving the garage.
Is Japan Fair a kids/family-friendly event?
Yes! Japan Fair 2017 is for the whole family to enjoy. There will be kids’ crafts, games, and many interesting exhibits, performances, fun market places and more for everybody to enjoy.
Will food/drinks be sold at the event?
Yes. After strong guest feedback regarding venue catering at Japan Fair 2016, Meydenbauer Center is now welcoming Japanese chefs to partner with them as cooks and menu consultants. Japanese favorites such as takoyaki, yakisoba, ramune, and more will be offered!
Can I come in Cosplay?
Yes! Cosplay is welcome, so feel free to express yourself and have fun! Wearing Yukata/Kimono is encouraged to celebrate Tanabata together!
We want to have a booth for our organization at the Japan Fair. What should we do?
Please download the Booth Application Form from the “Join Us” page and submit!
When is the deadline to apply for a booth?
Submit your application by March 31st to take advantage of our special ‘Early Bird’ booth fees! Exhibitor Applications will be closed when all the spaces are reserved with payment. Booth spaces are limited.
Can we sell food or drinks at our booth?
Yes, it is permitted to sell only packaged food/beverage items for people to take home. These packaged items can not to be consumed on site. Small samples may be offered and consumed on premises. If offering samples, Exhibitors must have a necessary food service permit from King County Public Health Dept.
If you are interested in offering samples or selling packaged goods of food/beverages please contact email@example.com for required pre-approval.
When is the booth setup time?
Saturday, July 8th, from 7:00 am - 11:00 am. Doors open to the public at 11:00 am.
When is the booth takedown time?
Sunday, July 9th, between 5:00 p.m. and 8:00 p.m.
★ Please read the "BOOTH SPACE CONTRACT TERMS AND CONDITIONS" on the application form for all the details.
We would like to make a donation to support Japan Fair. What should we do?
Thank you so much for your support! This event is completely volunteer run and all funds raised go into providing for the event. The power of your donations keeps Japan Fair completely free to the public, providing a valuable opportunity for all people to experience the arts.
You can make a donation by downloading and filling out our sponsorship form from the "Join Us" page. Donations are be tax deductible as Japan Fair 2017 is a presentation of the Hokubei Hochi Foundation, a 501(c)(3) non-profit corporation registered in the State of Washington.
How can we apply to perform on the stage?
Please download the Performance Application Form from the “Join Us” page, fill out and submit.
Do we have to have a booth to participate as performers?
No. Your group can apply for performance without having a booth.
How much does it cost to participate as performers?
It is free of charge to perform on the stage.
Can we request the date and time to perform?
Yes. However, the performance schedule is designed to ensure each day of the Fair has an equal balance of performing types - so not all requests can be granted. We will take requests into consideration and do our best to accommodate them
Can we hand out our brochures before/after our performance?
Yes. We will have a table that you can put your brochures or flyers on.
I want to volunteer! What should I do?
Thank you for your interest, and we’d love to have you help! Volunteering is a great way to gain valuable leadership skills, or to make new friends and contacts in the community. Please go to the “Join Us” page to fill out our online application form!
Can minors volunteer?
No, currently all volunteers must be 18 years of age or older to volunteer at Japan Fair. However, we look forward to having you join us in the future!